2+ Rejection Letter Sample Templates with Examples [Word]

A Rejection letter Template is a document of professionalism and time-saving; it provides the business, organization, or institution with a format for notifying the applicants, candidates, or participants of an unsuccessful outcome. It also makes sure that the rejections are done in a proper and clear way without ruining the relationship and the brand image.

Rejection Letter Template

This is a template that provides the recipient information, the fact that the application or effort has been acknowledged, the reason (not required) why it has been rejected, and well-wishing words to foster further communication. It assists the users in saving time and being consistent in all their communications, which may be for employment applications, business proposals, as well as college assignments.

The Rejection Letter Template would be appropriate for an HR professional, a business owner, a school administrator, or any organization that emphasizes professionalism and openness in the letter.

Uses 

  •  Communicate job application outcomes to job seekers.
  •  Reject business or partnering offers gracefully.
  •  Inform students/participants regarding application status.
  •  Keep official documentation of selection activities.
  •  Give polite communication in the workplace

Benefits 

  •  Being professional and empathetic in the communication of rejection.
  •  Time-saving, ready-made, and can be customized.
  •  Eliminates the possibility of communication mistakes or misunderstandings.
  •  Helps in brand image by the use of a polite and respectful tone.
  •  Digital or print versions can be made available.

FAQ: 

Is it possible to customize the Rejection Letter Template with the particulars of a candidate? 

Sure, the template is complete; you can customize names, positions, and causes of rejection.

Is it right in job and proposal rejections? 

Absolutely. It can be used in employment, business, and academic settings as well as project-related rejections.

Is it an option to leave out the source of rejection? 

Yes, the letter has some flexibility to either add or leave out reasons based on your organization’s policy.

Is it possible to print or e-mail this letter? 

Yes, it is A4-sized and may be printed or sent digitally.

What are the formats of the template? 

The Rejection Letter Template will be available in the form of Editable Word, Printable PDF, and High-Resolution PNG.