IRS SS-4 Confirmation Letter Template | EIN Verification Sample [Word]

The IRS SS-4 Confirmation Letter (also known as CP 575) is an official document issued by the IRS confirming the assignment of an Employer Identification Number (EIN) to a business. This letter serves as proof of registration and is often required by banks, vendors, government agencies, and other institutions.

Why Do You Need an SS-4 Confirmation Letter?

If you’re starting a business or forming an LLC, the SS-4 Confirmation Letter is essential for:

• Opening a business bank account
• Applying for business licenses or permits
• Signing contracts with vendors or government agencies
• Filing business taxes
• Verifying your EIN for credit or financial records

Without this confirmation, many organizations will not process your requests or applications.

What’s Included in the IRS SS-4 Confirmation Letter Template?

Our downloadable IRS SS-4 Confirmation Letter Template is designed to match IRS documentation standards and includes:

• Business legal name
• EIN (Employer Identification Number)
• IRS-issued confirmation details
• Business mailing address
• Structured formatting for official use

How the Process Works

To obtain an EIN, you submit IRS Form SS-4 through fax, mail, or the online IRS portal. Upon approval, the IRS sends your CP 575 letter confirming your EIN. If you need to recreate or present this document, our template helps you generate a clean, compliant version easily.

Who Should Use This Template?

This template is perfect for:

• Startups and new business owners
• LLCs and corporations
• Non-profits
• Freelancers or self-employed individuals
• Accountants or legal professionals assisting clients

Key Benefits

• Professional layout for IRS compliance
• Customizable fields in Microsoft Word
• Instant download—ready to edit and print
• Saves time and ensures proper documentation
• Ideal for use when the original IRS letter is lost or delayed

Frequently Asked Questions

What is an IRS SS-4 confirmation letter?

The IRS SS-4 confirmation letter, also known as CP 575, is an official document issued by the IRS that verifies the assignment of an Employer Identification Number (EIN) to a business. This letter serves as legal proof that your business has been registered with the IRS. It’s often required when opening a business bank account, applying for business licenses or permits, entering contracts with vendors or government agencies, and filing taxes. If your original letter is lost or delayed, this template helps you generate a compliant version quickly and easily.

When will I receive my IRS SS-4 confirmation letter?

After you submit your EIN application via IRS Form SS-4, you should expect to receive your IRS SS-4 confirmation letter in the mail within 2 to 4 weeks. This letter will contain important details such as your business legal name, EIN, and IRS confirmation information. The timing of this process can vary depending on how you submit the application and the volume of applications the IRS is handling at the time.

What should I do if I lose my IRS SS-4 confirmation letter?

If you lose your IRS SS-4 confirmation letter, there is no need to panic. You can contact the IRS Business & Specialty Tax Line to request a duplicate. Alternatively, if you need to generate a compliant version of the letter quickly, our downloadable IRS SS-4 Confirmation Letter Template can help you recreate it with the correct format, business details, and IRS-issued information.

Why is the IRS SS-4 confirmation letter important for my business?

This letter is crucial for various business operations. It’s often required when opening a business bank account, applying for business permits, signing contracts, and filing business taxes. Having a copy of the IRS SS-4 confirmation letter ensures that your business is officially recognized by the IRS, and it can be used to validate your EIN for credit or financial purposes. Without this letter, many business-related transactions may not proceed.

Can I use this template if I did not receive the confirmation letter from the IRS?

Yes, if you haven’t received your confirmation letter from the IRS, or if it’s delayed or lost, our IRS SS-4 Confirmation Letter Template allows you to recreate the document with all the necessary details. This can save you time and help you stay compliant while you wait for the official confirmation from the IRS. However, make sure to reach out to the IRS for a duplicate if the letter is not received in the expected timeframe.

Ready to Get Started?

Don’t wait on the mail or risk losing essential paperwork.
Download the IRS SS-4 Confirmation Letter Template now and stay organized, compliant, and ready for business!