Warning Letter to Employee in PDF & Word
Warning Letter to Employee Sample Template with Examples in Pdf and Word
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Warning Letter to Employee Sample Template with Examples in Pdf and Word



A Warning Letter to Employee is a formal document issued by an employer to an employee who has violated company policies or failed to meet job expectations.

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The Warning Letter to Employee serves as a formal notice of the infraction and a warning that further action may be taken if the employee does not improve their behavior or performance. 

There are several reasons why an employer may issue a warning letter to an employee. Some common infractions that may lead to a warning letter include: 

  • Poor job performance 
  • Insubordination or disrespectful behavior 
  • Unauthorized absence or lateness 
  • Violation of company policies, such as the use of drugs or alcohol at work 
  • Harassment or discrimination of any kind 

It is crucial for the employer to be precise and specific about the infraction and the expected improvement in the warning letter. The letter should also include a timeframe for improvement and a warning that failure to improve may result in further disciplinary action, such as suspension or termination. 

It is also important for the employer to document the infraction and the warning letter in the employee’s personnel file. This documentation can be used as evidence in the event that further disciplinary action is necessary. 

It is important to note that the warning letter should be the first step in the disciplinary process. Before issuing a warning letter, the employer should have a conversation with the employee to discuss the infraction and give the employee an opportunity to explain their actions. This conversation should be documented in writing, with notes taken on the employee’s response and any steps they plan to take to improve. 

Sample Warning Letter to Employee Template with Examples

If you’ve ever had to write a warning letter to an employee, you know it can be a pain. With so many different formats and styles out there, it can be hard to know where to start. That’s where templatediy comes in! Templatediy has created a letter template that is simple and easy to use. Simply complete the form, and you’re good to go.

Additionally, the letter should not come as a surprise to the employee. They should have received verbal warnings or coaching in the past, giving them ample opportunity to correct their behavior. 


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