Work Excuse Template Printable in PDF, Word [Editable]

A Work Excuse Template is a document written in a formal manner whereby an employee informs their employer or HR department about his or her absence from work because of sickness, personal reasons, or an emergency. It gives a formalized and professional accompanying explanation of the absence of work without transparency and accountability.

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The template tends to:

a) inform an employer of the non-attendance of an employee,
2) explain why and how long you are out of school.
c) present evidence or documentation where necessary (e.g., a doctor’s note),
d) keep an HR and payroll register.

The typical work excuse form will commonly consist of:

• Information about employees: name, position, and department.
• Date(s) of Absence: Days or time not working.
• Reason for absence: sickness, doctor visit, family emergency, or other personal reasons.
• Supporting Documentation (where necessary): Doctor’s note or other verification.
• Statement of Apology or Request: Optional message accepting the inconvenience incurred.
• Employee Signature/Date: To identify the authenticity.

A structured work excuse will make communication professional and protect the rights of employees and the employer to plan workloads in case of absence.

All in all, a work excuse template is a simple but fundamental instrument to keep the communication formal, professional, and clearly organized on the issue of absences at the workplace.

Printable Work Excuse Template in PDF and Word [Editable]

Use

• Report the absence to the bosses.
• Make a copy of HR files professionally and formally.
• The employees will be required to state the reason and duration of their absence.
• Give supporting documentation in case of need.
• Be transparent and accountable when attending to work.

Benefits

• Demonstrates honesty and effectiveness.
• Removes misunderstanding or disagreements regarding attendance.
• Helps employers with the workload in the event of absence.
• Forwards the legal and administrative paperwork to HR.
• Guru of open communication and healthy working relationships.
• Can be stored and made to be used later in case of absence.