Warning Letter to Employee for Unprofessional Behavior with Manager Sample Template with Examples in Pdf and Word

The Warning Letter to Employee for Unprofessional Behavior should also include any steps that the employee can take to improve their behavior and any resources that are available to them, such as an employee assistance program or a meeting with a human resources representative. 

It is important to document the behavior that led to the warning letter, including the date, time, and any witnesses to the behavior. The employee should also be provided with a copy of the letter and given an opportunity to respond. This is a crucial step in ensuring that the employee understands the seriousness of the situation and has the opportunity to correct their behavior. 

The letter should start with a professional and formal tone, citing the company’s policies and expectations of employees’ conduct. It should also mention the specific incidents of unprofessional behavior that led to the warning letter, providing concrete examples and details. An example would be, “On the day of (a certain date), you were spotted using inappropriate language against your manager during a team meeting, upsetting the other team members there.” It is also important to mention the company’s zero-tolerance policy for such behavior, and how it can have a negative impact on the workplace environment, team dynamics, and employee morale. The letter should also specify the consequences of such behavior continuing, such as suspension or termination of employment. 

Sample Warning Letter to Employee for Unprofessional Behavior Template with Examples

If you have an employee who is not following your company’s guidelines or policies, it may be time to send them a warning letter. A template from template DIY can help you write the perfect letter so that you make sure that your message is delivered effectively. Use this guide to create a warning letter that will get the employee’s attention and motivate them to change their behavior.  

Finally, the letter should also include a statement that the employee has the right to appeal the decision if they believe it is unjust. The appeal process should be clearly outlined in the letter and the employee should be provided with the necessary information to initiate the appeal process.