Formal Offer Letter Template Sample in PDF & Word


A corporation that is recruiting an eligible candidate requires a formal Offer Letter to send to the candidates as a confirmation of their selection for a position.

A formal Offer Letter offers information about the job profile. In essence, a professional letter should outline the terms and conditions of employment for a candidate who is expected to join the corporation.

The purpose of this letter is to outline important details of the job profile such as the position being offered, the job title, location, Date of joining, pay, and other details. A candidate who accepts the job offer is required to sign a copy of the letter and send back it to the employer within the time prescribed period.

The letter is either a physical paper copy that the applicant must sign or a link in an email, that the candidate is supposed to digitally sign. 

Printable Formal Offer Letter

The primary purpose is to issue a job offer to the shortlisted applicant. However, they also consist of a number of features that benefit both the company and the employee before such a professional relationship begins. To ensure that the candidate and the employer are both aware of the terms of the position, it is crucial to obtain official confirmation of an offer. 

It serves a number of important functions, including laying out the terms and conditions of employment, documenting the employment offer, giving the prospective employee the option to accept or reject the position, and serving as a springboard for future employment contract negotiations. 

Offer letters that are poorly worded may have the opposite effect on employers than what could have been intended. Learn how to create an letter, in order to save your organization from making this error. Even while could appear to be a simple document, it’s crucial to remember that it has legal implications.

Due care and consideration of key elements are required while drafting and executing a formal Letter as it is not only expected to make your employee feel welcomed but also ensure that no key details are missed to be framed within. This ensures that the company is able to avoid legal disputes in the future. 

Blank Formal Offer Letter in PDF & Word

Maintaining the reputation of the business may be greatly aided by the creation of a professional job offer letter that is appealing and serves all of its purposes.

As it assists in ensuring that the terms of the contract are transparent and therefore healthy between the parties and confirms that all crucial elements and other employment-related formalities are in compliance with all applicable local, state, and federal laws. With a customized letter from Template DIY, you can be confident that all relevant laws, crucial terms and conditions for your company, and vital legal considerations will be taken into account. 

It gives the candidates a clear picture of what to expect while yet being in compliance with the terms and preserving the company’s legal rights.

Sample Formal Offer Letter Template

With these fully-customizable premium printable templates, users can make hassle-free drafting and precisely meet their requirements by making necessary adjustments.

Our professional team strives to make sure the templates are available in various formats and all possible contexts are covered, keeping in mind the affordability and various purposes of the users. The letters are precise and accurate, thus getting them ready calls for the fewest revisions possible. For assistance with any purchase, contact our live support team at any time. 


1. A4 Format Paper: 29.7cmx21cm
2. Printable PDF Format Templates
3. Support MS Word
4. Support Document
5. HQ PNG Format Templates
6. Remove Copyright
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